Scanning Information & Standards

The purpose of this information is to better inform the general public of procedural matters.  Nothing contained herein is intended to advise anyone as to legal remedies for a particular circumstance.  Circuit Court Clerks and their Deputy Clerks cannot render legal advice.

  
Left-Microfilm Camera 
Right-Scanning Equipment

                                                                Scanning

With the ever changing technology, we have completely eliminated the need for documents to be microfilmed.  We are now scanning ALL documents that are recorded as of 11/21/2001.

These documents include Deeds, Plats, Fictitious Names, Financing Statements, Judgments and Wills.  We also scan all Civil Equity/Law and Criminal Orders along with Marriage Licenses, Notary Oath/Orders and other General Miscellanous Orders.

Please make sure all documents are dark and legible and contains no highlighted areas.   If a document is too light for scanning it will be returned.

All the instruments/documents previously microfilmed and now scanned are available for viewing in our Public Records Room on "8" view stations with individual printers and 21 inch flat screen monitors.  

We have several types of microfilm readers available (10 total), as well, to meet all your viewing/copying needs.

                 
        Microfilm Reader                     Reader & Printer          Image View Station w/ Printer

Plats that have been microfilmed may be viewed or printed using two different types of Plat Card Readers.  The plats that have been scanned may be printed on our new printer/scanner/copier located in our back office.

                                     
                         Plat Machine/View Station              Printer/Scanner/Copier

For information regarding the standards for recorded instruments and plats please visit the Library of Virginia's website or click on the link below.