Below you will find information that might help you understand how to find things or learn about information you might need to know about your city or town.
Purchasing
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Vendors must register with the Commonwealth of Virginia's eVA system at https://eva.virginia.gov to receive automatic notifications for bids, proposals, addenda, and awards matching their commodity codes. Registration is free, and vendors are responsible for maintaining current contact information. The official solicitation documents, addenda, and project information are those posted on eVA. The County is not responsible for third-party postings of solicitations or related information. Vendors are responsible for checking the eVA website regularly for addenda, as the County does not provide direct notifications of changes to solicitation documents. Pre-bid or pre-proposal meeting sign-in sheets are posted as addenda on eVA. The County does not maintain plan holders lists due to free document downloads.
Purchasing
For complete details about payment and pick-up times and location, please visit the Surplus Property page.
Purchasing
Please see our Vendor's Guide to learn about Roanoke County's procurement policies and practices. For more details, visit our Vendor Information Page .
Purchasing
Proposals may be submitted via eVA, hand delivery, or mail, and must be received by 2:00 p.m. local time on the specified due date. Electronic submissions require eVA registration and should follow instructions at https://www.youtube.com/watch?v=KSxcAkOekW0. For eVA submission issues, contact eVA Customer Care. Hand-delivered or mailed proposals must be sealed, marked appropriately, and sent to:
Roanoke County Purchasing Division
5204 Bernard Drive
Suite 300F Roanoke, VA 24018
Faxed or emailed proposals are not accepted. The County is not responsible for premature opening of unmarked or unsealed proposals. Prices and terms remain valid for 60 days post-opening unless withdrawn in writing to the Purchasing Division Director. The County reserves the right to cancel, reject, or award proposals in whole or part, as deemed in its best interest, per Section 10.9 of the Procurement Policy Procedures Manual.
Purchasing
Yes, all bids and proposals must be clocked in by the official clock on or before the due date and time; otherwise, they will be returned to the bidder/offeror unopened.
Purchasing
The notice of award and bid tabulations are posted on . Award notifications are posted on eVA. Copies can also be obtained from our office upon request from the Purchasing Division at (540) 772-2061 or purchasing@roanokecountyva.gov.
Purchasing
Vendors must register with the Roanoke County Finance Department at (540) 772-2020 or DAXHelp@roanokecountyva.gov for payment processing and to obtain Tax Exemption Certificates (Form ST-12).
Invoices must include the purchase order or contract number and “ship to” address, sub-mitted in duplicate to the Finance Department. The County follows the Virginia Prompt Payment Act (§ 2.2-4347 et seq.) to ensure timely payments, made upon department approval and receipt notification, per the contract terms.
Purchasing
Unless otherwise indicated, all items shall be delivered F.O.B. with destination and delivery charges included in the bid price. F.O.B. Destination means unloading and placing in the building or area as directed by the County. Time is of the essence for delivery of any items. If delivery is not made at the time specified on the IFB form, the County reserves the right to impose forfeiture on any and all bonds or other security given for performance, to cancel the order or any part thereof without obligation, to declare the seller in default and to disqualify the seller from bidding on future county contracts.
Purchasing
After delivery, the vendor must prepare and submit an original itemized invoice to: County of Roanoke or Roanoke County Schools and include the name and address of the ordering department.
All invoices must bear the purchase order number or contract number and the "ship to" address; otherwise, they may be returned with subsequent delay in payment. Payment will be made based on the terms of the order or contract upon approval and notification of receipt by the authorized department. Otherwise, our standard term is net 30.
Purchasing
Roanoke County sells all surplus vehicles and other surplus property through an online auction site as items become available. The County no longer holds vehicles for an annual sale.
To review available surplus items, please visit the PublicSurplus.com site at www.publicsurplus.com. Select region (Virginia) and agency (County of Roanoke). You will be given the option to review past auctions or current auctions. If you opt to bid, you must register as a buyer. In order to do that, you need to go to login, 'not already a buyer', and register here. Proceed with filling out your name, phone number, address, and email. You must develop a username and password. You should read the user agreement. You will receive an email with a code to confirm and activate your account. Once the account is activated, you are ready to bid on public surplus.
Should you need further information, please contact: the Roanoke County Surplus Property Coordinator at (540) 283-8147 or by sending an email to surplus@roanokecountyva.gov. See the following page for more details:
Purchasing
All formal solicitations (IFBs and RFPs) are posted in the following manner:
Notifications are posted on eVA
Complete bid documents may be obtained by the following methods: -Download the document from the eVA
Email the buyer listed as the contact person for the IFB or RFP
Pick up the documents in person at the Purchasing Division upon request
Purchasing
By one of the following methods:
In person at our office at 5204 Bernard Drive, SW, Roanoke, VA 24018
Contact the Roanoke County Finance Department at (540) 772-2020